RECEIVED MARCH 23, 2009 @ 8:30 A.M.
Michele R. Grande, Redding Town Clerk
4 pages
WATER POLLUTION CONTROL COMMISSION
MEETING
March 18, 2009
Present: J. Shaban, D. Pattee, R. Regan, P. Moisio, D. Robinson, T. Flagg
Also present: R. Gervais (Veolia Water) and two members of the public
Chairman Shaban called the meeting to order at 7:34 pm in the Hearing Room of the Town Office Building.
APPROVAL OF MINUTES
Motion: move that the minutes of the February 18, 2009 meeting be accepted as submitted Moisio, Pattee. Approved. Unanimous.
REPORT FROM VEOLIA WATER
Mr. Gervais was present, provided a written report and reported on the following issues:
1. Sensor/communicator problems: the issue with the sensors/communicator was discussed. Mr. Gervais has attempted to resolve the issue, contacting Nickerson and ARON Associates. The cause of the problem has not been determined, but has gotten worst over the last 90 days. The estimate to correct the issue is over $10,000 for equipment and labor. The Commission agreed that the engineers (Tighe & Bond) need to be involved in this issue. Currently the process is being handled by plant personnel on a manual/override basis. The Commission discussed the need to get this issue and other issues with equipment/plant performance resolved prior to acceptance of the plant.
2. Mr. Gervais was asked to assemble a list of all issues regarding plant operation/performance that have caused or are causing problems. A meeting will be arranged with representatives of Tighe & Bond, GLDC, Nickerson and the WPCC to resolve issues.
3. Generator maintenance contract: Veolia Water recommended a service agreement with Kinsley Power Systems for the regular servicing of the generator. The contract calls for two service visits a year, Level 1 on both visits and Level 2 on one visit.
Motion: move that the WPCC approve the contract with Kinsley Power systems for the servicing of the generator at a cost of $1,355 for the year, March 2009 to February 2010. Shaban, Moisio. Approved. Unanimous.
4. Splitter box cover: Mr. Gervais presented a proposal from Gilroy Construction Co. for $848.00 for a cover for the splitter box. The cover is intended to minimize any air escape/odor. Gilroy also submitted a quote for a cover around the perimeter of the Alum area. The Commission decided against the cover the Alum area at this time.
Motion: move that the WPCC approve the proposal from Gilroy Construction Co. for $848.00 for a 60 mil EPDM cover for the splitter box. Pattee, Moisio. Approved. Unanimous.
5. Pump station pump: Mr. Gervais presented the Foley Pump Service quote for the rebuilding of a pump for the pump station.
Motion: move that the WPCC approve the proposal from Foley Pump Service for the rebuilding of a pump at a cost of $890.00. Pattee, Moisio. Approved. Unanimous.
DISCUSSION OF OPEN INVOICE FOR WORK AT REDDING WOODS EMERGENCY REPAIR
Veolia has an open invoice for work performed on the emergency repair at Redding Woods in March 2008 in the amount of $888.08. In the emergency situation, Veolia staff facilitated the repair of a broken pipe. A letter from the Redding Woods Homeowner Association, Richard R. Stoeppel, indicated they did not intend to pay the open invoice which covers the Veolia 15% markup on work. Mr. Shaban will contact the Redding Woods management to resolve the issue.
UPDATE ON GEORGETOWN LAND DEVELOPMENT
a. Discussion of warranty issues: as discussed earlier in the meeting, Mr. Gervail will compile a list of issues for further discussion.
b. Discussion of operating costs: Mr. Shaban & Mr. Regan met with Mr. Gibbons (GLDC) to discuss the operating costs of the plant, with the potential of an adjustment in the monthly operating costs to GLDC. Data on the actual monthly operating costs of the plant will be collected and the issue will be discussed further.
Mr. Shaban reported GLDC is in line to receive money from the Stimulus Package for use on the railroad station and parking garage. A timeline for receipt of the money and work beginning is not available as yet.
MEADOW RIDGE LIFE CARE REPORT
A walk will be scheduled for those who wish to traverse the collection line from the Meadow Ridge facility down to the plant.
DISCUSSION OF PROPERTY CHANGE ASSESSMENT PROCESS
Mrs. Moisio reported that all assessment changes have been reversed and any additional payments will be returned to the payers. Mr. Shaban noted that the Commission has the ability to pay off the loan for the collections system and will likely do so soon. The Commission also has the ability to restructure the fees, including the hook-up fees and the monthly usage fees.
ELECTION OF OFFICERS
Motion: move that John Shaban be elected Chairman. Robinson, Moisio. Approved. Unanimous.
Motion: move that Richard Regan be elected Vice Chairman. Shaban, Moisio. Approved. Unanimous.
Motion: move to appoint Mary Maday as the recording secretary. Shaban, Moisio. Approved. Unanimous.
REVIEW OF WPCC REGULATIONS
Mr. Shaban will forward the Regulations to Town Counsel for review. Following the review, the Commission will finalize the regulations and approve them.
GREASE TRAP PUMPING
A written report was received from Health Officer Doug Hartline. Mr. Hartline recommended that two restaurants, Rancho Allegre and Donna Marie, be permitted to go to a quarterly pumping because both have an internal automatic grease unit and an outdoor in-ground grease trap. The Commission was in agreement with the quarterly pumping for Rancho Allegre & Donna Marie restaurants.
The video inspection of the Georgetown collection line was discussed. This will be a topic for a decision at the April meeting.
REVIEW OF FINANCIAL STATUS AND APPROVAL OF INVOICES
The financial documents were reviewed. With the change in the Controller’s office, Mrs. Moisio and the acting Controller discussed having the financial process for the WPCC handled by the WPCC clerk in the Tax Office, including the ability to write checks. The auditors were consulted and were in agreement with the proposal. Cross checks will be put into place. Mrs. Moisio was asked to get a letter from the auditors confirming their agreement to the arrangement. Mrs. Moisio added that the reports can be customized to meet the needs of the WPCC, expenses can be categorized, plant operating costs can be segregated from collection system costs, etc.
Approval of invoices:
Motion: move to approve Hocon Gas invoices dated 3/6/09 for $1,444.30. Shaban, Robinson. Approved. Unanimous.
Motion: move to approve DeLuca’s Hardware invoices dates 2/28/09 for $100.23. Moisio, Pattee. Approved. Unanimous.
Motion: move to approve New England Building & Excavating invoice dated 3/3//09 for $855.00 for snow plowing. Moisio, Pattee. Approved. Unanimous.
Motion: move that invoice from TransCanada, #216989 for $1.96 be paid, pending further clarification. Shaban, Moisio. Approved. Unanimous.
Motion: move to approve AT&T invoice dated 3/9/09 for $340.72. Shaban, Pattee. Approved. Unanimous.
Motion: move to approve CL&P invoice dated 3/11/09 for $2,613.04. Moisio, Robinson. Approved. Unanimous.
Motion: move to approve Pullman & Comley LLC for legal services dated 3/9/09, consultation regarding reassessments issues for $600. Moisio, Pattee. Approved. Unanimous.
Motion: move to approve Veolia Water N.A. invoice #7012269 for reimbursable expenses, subject to review and adjustment by Mr. Regan, for $6,220.88 less the state sales tax. Shaban, Moisio. Approved. Unanimous.
Motion: move to approve Veolia Water N.A. invoice #7012283 for monthly services, $24,475.30. Pattee, Shaban. Approved. Unanimous.
Motion: move to approve Veolia Water N.A. invoice #7012245 for $4,027.20, for retroactive compensation. Pattee, Mosio. Approved. Unanimous.
One additional invoice (receipts) was submitted for payment. This was for expense incurred by former Commission member George Konow during an incident at the plant. During an emergency event, a delivery of water was needed and the firm required a payment in cash. In addition, Mr. Konow incurred a cost for equipment that aided in finding a manhole cover. These expenses were not submitted earlier as Mr. Konow was previously unable to locate the receipts. The total expenses are $231.40.
Motion: move that the WPCC approve payment to George Konow for $231.40 for past expenses. Shaban, Moisio. Approved. Unanimous.
MEMBER COMMENTS
Mrs. Moisio reported that John Campbell submitted a letter of resignation to First Selectman Ketcham. Mr. Campbell was one of the original members of the Commission. The WPCC acknowledged the valuable contributions Mr. Campbell made during his tenure on the Commission and thanked him for his service to the Commission, the residents of the Georgetown area and Town of Redding.
ADJOURNMENT: The Chair adjourned the meeting at 10:05 pm
Respectfully submitted,
Mary Maday, Recording Secretary
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