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WATER POLLUTION CONTROL COMMISSION
REGULAR MEETING
July 2, 2008
Present: J. Shaban, D. Pattee, D. Robinson, R. Regan (8:16 m)
Also present: R. Gervais & M. Gallegos(Veolia Water), Soler (GLDC/GSTD), A. Nosal
Mr. Shaban opened the meeting at 7:41 pm. A quorum was not present.
REPORT FROM VEOLIA WATER
Mr. Gervais provided a written report for the month of June.
1. Operations: The alum system is in the final installation stage. Treatable NPDES parameters were well within permit requirements with the exception of phosphorus. Once testing and adjustments are completed, the limits should meet NPDES permit. Testing on the gravity belt thickener is tentatively scheduled for July 8.
2. Communication issues: there is no way of monitoring the Main Street pump station and plant water system on the SCADA system, so there is no way of knowing of an active alarm. The phone system at the plant was discussed. The fees and charges have escalated and the communication between buildings is difficult. Ms. Gallegos provided a quote for a new phone system for review. The system includes new hardware and telecommunication service (telephone, SCADA system, and internet access). Mr. Regan was designated as the person to do further research on the issue and obtain recommendations and quotes from other telecommunication firms.
3. Flooding at plant, June 15, 2008: a plant failure resulted in a disabling of the influent pumps and the flooding of the odor control and screening rooms, with water in the basement. The wastewater was pumped out via septic tanks and the system was restarted with assistance from Zenon and Tony Bozza. No alarm or notification of the failure was sent to the Veolia staff. There was no discharge to the Norwalk River
4. The Main Street pump station was pumped on June 15, and Mr. Gervais reported the presence of fresh grease in the station the following week.
5. Noise issue: a telephone complaint of excessive noise from the plant was received by Mr. Regan on June 25, 2008. He and Mr. Gervais found the noise was the result of two blowers surging, or out of sync. The problem was corrected.
6. Log book: The WPCC requested a copy of the log book be supplied along with submitted invoices. This will track the time and work at the plant for purposes of invoice review and to meet the request from the Georgetown Special Taxing District for their invoice review.
7. Camera scoping of collection system: Veolia(Farzin) is still working to get a quote for the cost of camera scoping of the collection system.
UPDATE ON GEORGETOWN LAND DEVELOPMENT PROJECT
A copy of a draft memorandum of understanding regarding the “delta” payment was received. Mr. Shaban will review the document and make a recommendation at the next meeting. The memo allows for the ability to track costs and tweak the number if necessary.
**Mr. Regan arrived, 8:16 pm. A quorum was now present.
Mr. Shaban called the meeting to order with a quorum present, at 8:17 pm.
Tighe & Bond submitted proposed Change Order Request #47 for changing the exterior lights on the plant to allow for a cut-out to control the overspill of light to the neighboring homes. The cost per light is $133.35 and there are 5 or 6 lights that would be changed out. Commission members deferred the item, pending future review.
APPROVAL OF MINUTES
Motion: That the Water Pollution Control Commission accept the minutes of June 4, 2008 as corrected. Robinson, Pattee. Approved. Unanimous.
Correction, page 3, the paragraph under Financial review should read as follows:
Mr. Robinson reported he had a meeting with Mr. Hutvagner, Mrs. Moisio and Ms. Nosal to resolve how WPCC invoices would be handled. The resolution was for the invoiced to go directly to the Controller’s office, then be routed to Ms. Nosal for review and presentation to the WPCC for approval, and back to the Controller’s office when approved. All were in agreement at that time. Since that meeting, the system have been followed.
MEADOW RIDGE LIFE CARE REPORT
Brent Muccino was present to represent Meadow Ridge. Mr. Muccino met with Mrs. Moisio & Ms. Nosal to review the Meadow Ridge billing & allowed deductions. Deductions from the Aquarion Company meter reading/billings are allowed for the water used for the lawn sprinkler system, pool and lagoon feature. Each of those areas has a separate meter to measure the water used. Three additional meters are being installed to monitor water usage for smaller planting areas in building courtyards. Mr. Muccino will submit the meter readings from those individual meters on or about the same time Aquarion reads the main water meters. The actual calculation of water used was discussed and will be reviewed for accuracy of calculation. Veolia will not need to read those meters except for periodic spot checks for accuracy.
Motion: move that the WPCC authorize the Meadow Ridge Plant Operation Director to supply the meter readings,(both supply & deduct numbers for the specific water meters on qualified “deduct” water uses) to the WPCC designated clerk, subject to periodic requested specific inspection/monitoring by the WPCC plant operator as deemed necessary. Shaban, Pattee. Approved. Unanimous.
REVIEW OF USAGE AND CHANGE IN USAGE
Ms. Nosal provided an updated chart of usage numbers for current users of the system.
UPDATE ON GREASE TRAP ISSUES
Mrs. Nosal provided an update on the restaurants that have complied with the request for “base line” grease trap pumpings. Mr. Shaban will issue another letter to those not in compliance with the request. The Commission is concerned about the issue, especially in light of the presence of fresh grease in the pumping station as reported by Mr. Gervais.
REVIEW OF FINANCIAL STATUS AND APPROVAL OF INVOICES
A Special Meeting was held on July 1, 2008 to review the recording and tracking WPCC finances. The new system, as discussed and agreed to, will recognizing revenues and liabilities on an accrual basis. Town Controller Hutvagner was in agreement to effect these changes. A recommendation was made to staff a position to deal with the WPCC financial accounting and reporting procedures, and to provide internal control. Details, including hours and compensation will be discussed at the next meeting.
1. Motion: move that the WPCC approve for payment Veolia Water NA invoice 7010794 for $2,814.49 May Reimbursables and Invoice #7010953 for $10,477.86 June Reimbursables, subject to review and adjustment by Mr. Regan. Shaban, Robinson. Approved. Unanimous.
2. Motion: move that the WPCC approve the July 2008 Veolia monthly payment invoice #7010995 for $23,486.50, to be paid during the first pay cycle in August 2008, and subject to review of Veolia Log as requested and as discussed with Veolia personnel. Shaban, Robinson. Approved. Unanimous.
3. Motion: move to approved CT DEP invoice #100752 for $1,597.50, to be paid in the second pay cycle in July 2008. Shaban, Pattee. Approved. Unanimous.
Motion: move that the WPCC approve for payment the CL&P invoice #387731747 for $1,585.40. Shaban, Moisio. Approved. Unanimous.
4. Hocon gas invoice, #401201: this invoice was submitted to Nickerson, the contractor for the new plant, and is now the responsibility of the WPCC. The invoice is for propane tank supplies. Ms. Nosal will contract Hocon for a revised billing, listing the WPCC, and will provide them with the Town’s tax exempt certificate number.
Motion: move that the WPCC approve Hocon Gas invoice #401201 for $666.59 less the TAX, subject to the re-issuance of an invoice in the name of WPCC and subject to review by Mr. Regan or Mr. Shaban. Shaban, Pattee. Approved. Unanimous.
5. Motion: move that the WPCC approve for payment the Transcanada invoice 173022, dated 6/11/2008, for $3,985.70. Shaban, Robinson. Approved. Unanimous.
6. Motion: move that the WPCC approve for payment the CL&P invoice 387731747, dated June 6, 2008, for $1,490.53. Shaban, Robinson. Approved. Unanimous.
7. WMC invoices: invoices 0000003, 0000004 & 0000005 were approved at the previous meeting, pending receipt confirmation by Mr. Shaban. These invoices were not paid because Mr. Shaban did not receive confirmation. Mr. Shaban will request itemization of the invoices above, and invoice #0000006. Consideration of payment of these invoices was deferred.
OTHER BUSINESS
Transfer of property: a letter from DEP regarding the transfer of property, Phase 3, to the Town of Redding has been received. The Transfer Act filed by GLDC will include information regarding environmental requirements.
Regulations: Mr. Shaban provided the current draft version of the regulations. He suggested that he, Mr. Regan and Mr. Pattee meet to revisit the draft and make a recommendation at the next meeting.
Meeting date: Mr. Robinson suggested the Commission change the regular meeting dates to a date later in the month. This would enable the Commission to have more current financial documents for review. The commission members will be surveyed to determine if the third Wednesday of the month for regular meeting would be agreeable. The August meeting may be rescheduled to Wednesday August 20, pending agreement by members.
ADJOURNMENT
The Chair adjourned the meeting at 10:00 pm
Respectfully submitted,
Mary Maday, Recording Secretary
Mary
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