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WATER POLLUTION CONTROL COMMISSION
REGULAR MEETING
May 7, 2008
Present: R. Regan(7:42 pm), P. Moisio, D. Pattee, D. Robinson, J. Shaban, D. Stroetzel
Also present: F Kiani & R. Gervais(Veolia Water), Valinski (Tighe & Bond), Penn (GLDC/GSTD) and seven others.
Mr. Shaban called the regular meeting to order at 7:31 pm in the Hearing Room of the Town Office Building.
APPROVAL OF MINUTES
Motion: That the Water Pollution Control Commission accept the minutes of April 2, 2008 as submitted. Pattee, Moisio. Approved. Unanimous.
REPORT FROM VEOLIA WATER
Mr. Kiani provided the monthly Veolia report. Flows for the month averaged 54,813 gal/day. The plant is functioning well. Veolia staff is working on a review of the punchlist prepared by Tighe & Bond. Primary issues being addressed at the plant: monitoring of Main Street pump station & SCADA system, and the Recycle system. The Zenon technician is working of the recycle pump solution.
Roger Gervais, CT. Class 4 operator, began work at the plant on May 5. Mr. Bozza is on medical leave until the end of June. In addition to Mr. Gervais, a second operator, Tom, is working full time at the plant.
Punchlist: Mr. Valinski provided copies of the April 10, 2008 punchlist. He added that a lot of work has been completed on the punchlist items. An updated punchlist will be available at the job meeting next week. Veolia staff was asked to carefully review the punchlist to be sure that all of their concerns were included. Mr. Valinski added that the “as builts” are expected to be completed in about eight weeks.
(Mr. Regan arrived, 7:42 pm)
DISCUSSION AND POSSIBLE ACTION WOODS WAY ASSOCIATION
No one was present from the Woods Way Association. Mrs. Moisio reported that a representative had visited her office to request copies of the original assessments. Mrs. Moisio introduced Aileen Nosal, a part-time addition to her staff. Ms. Nosal has taken on many of the tasks related to the WPCC. Ms. Nosal provided the requested documentation on original assessments to the Woods Way representative.
UPDATE ON GEORGETOWN LAND DEVELOPMENT PROJECT
Mr. Penn reported the GSTD had signed a contract for demolition & removal of the slabs along the river. The Taxing District will issue benefit assessment bonds next week to fund the infrastructure work along North Main Street and nearby area. The work, scheduled to begin in late June or early July, will include roadway, electrical and sewer line installation. The existing old post office building will be moved to the south and refurbished for use as the offices for the Taxing District. The existing site of the old post office building will be used for a pump station for the site.
Mr. Penn reported the GSTD agreed to the “delta” monthly payment (difference between current monthly operating cost and what the WPCC operating cost was prior to expansion) of $13,800, and delivered a check to Town Hall for $65,500 for payment of the “delta”, as agreed at $13,800/month, for the period from November 7, 2007 to April 1, 2008. GSTD has budgeted that amount in their 2008-2009 budget.
Motion: move that the WPCC accept the agreement between the WPCC & GSTD for the “delta” payment (difference between current monthly operating contract and what the WPCC operating contract was prior to expansion) of $13,800 monthly as discussed, and that a contractual agreement be signed by both parties, and include a provision for a mechanism to deal with changes in costs. Regan, Stroetzel. Approved. Unanimous.
The payment of invoices for Veolia project oversight has not been resolved as yet. Mr. Shaban reported the mediator is finalizing his report and a recommendation is expected next week.
Transfer of plant ownership: Mr. Penn asked that the transfer of plant ownership process be started. The plant has reached the “substantial completion” stage and punchlist items are being addressed. A draft document, Certificate of Substantial Completion”, dated April 8, 2008 (date of Substantial Completion) was submitted.
Testing: Mr. Pattee stressed the importance of the testing of the systems of the new plant and the testing for odor & noise. Mr. Valinski reported on the testing that has been completed and will provide the test results to the WPCC. Mr. Pattee expressed a concern that the plant operation has not been tested at maximum usage. The odor and noise levels, as specified in the contract, are not to exceed the levels that existed at the end of the construction of Phase 2.
Lighting:Mr. Shaban reported that Zoning Enforcement Officer determined that the lighting at the plant was as specified in the plans and approved by the Zoning Commission. The lights are intended for security and safety of persons working at the plant. Mr. Pattee asked if there was a shield that could be installed on the lights that are most intrusive to the neighbors. Mr. Valinski stated that shields could be added. Mr. Valinski will get a cost estimate for shields on the lights facing the neighboring homes. Mr. Kiani will work with Tighe and Bond to identify which fixtures should be changed.
UPDATE FROM MEADOW RIDGE FACILITY
Mr. Kiani is still working on a proposal for the camera study of the collection pipe running from the Meadow Ridge Facility to the plant.
DISCUSSION AND POSSIBLE ACTION REGARDING CHANGES OF USE
58-60 REDDING ROAD
Elio Cavicchia, owner of 58-60 Redding Road, has postponed his appearance due to a change in plans for the parcel. He will be present for the meeting next month.
15 MAIN STREET
Craig Lenahan, President of Smith Ridge Builders, was present. He intends to convert the old barber shop/beauty shop to retail & office space. The first floor would include a retail operation and a showroom for his company. The second floor would serve as administrative offices for his company. Three new bathrooms with low flow fixtures would serve the building. He anticipates an average of 18 people on site on a daily basis. Commission members reviewed the proposal and estimated a flow for 18 people, using the average of 10 gpd, would be180 gpd.
Motion move that the Water Pollution Control Commission approve the proposal for a change for 15 Main Street, allocating 200 gal/day, that nothing improper would enter the system, that low-flow fixtures are to be installed, that no dishwasher or garbage grinder is planned, for a retail/office use with 18 employees on a daily basis. Pattee, Regan. Approved. Uanimous.
17 MAIN STREET
Sadelle Nazzaro presented her plan to convert the parcel previously used as a flower shop, to retail space for the sale of items associated with the Olive Market which is operated by her husband. A connecting door between the two stores will be opened for access to the new space. The Olive Market does not intend to make a change in the number of seats or in the operation of the restaurant. The new retail space will not have a bathroom, an existing bathroom has been demolished.
Since the change in the use of the property does not impact water flows, no action by the WPCC is required.
UPDATE ON GREASE TRAP ISSUES
The letter regarding the pumping of grease traps was sent out on April 17, 2008. Restaurant owners are required to submit evidence of the pumping of the grease traps within 30 days.
FINANCIAL STATUS/REVIEW
Financial reports from the Controller were not available. Mrs. Moisio provided a report on the income from usage fees, including collection of delinquent accounts.
The flow of invoices from the Controller to the WPCC was discussed. Some invoices have been submitted, but not forwarded to WPCC for review and approval. The WPCC requested that the Controller’s office direct all WPCC related invoices to the WPCC office on a timely basis.
APPROVAL OF INVOICES
Motion: move that the WPCC approve the following invoices for payment:
CL&P, March 6, 2008 to April 7, 2008, $1,780.74
TransCanada, invoice #162703, $5,864.25 ****
Little Blue, snowplowing, $130
Motion by Robinson, seconded by Mosio. Approved. Unanimous.
**** Following the meeting, Mr. Regan determined that the invoice from TransCanada was incorrect and that only $728.96 was owed. The correction was noted with the Controller’s office and only the $728.96 will be paid.
Veolia invoices were discussed and the Commission was in agreement to make the following payment.
Motion: move that the WPCC approve the following invoices for payment to Veolia for contract services (O & M) for the months of January, February, March and April for a total of $93,874.00. Moisio, Robinson. Approved. Unanimous.
Veolia invoices for reimbursables were discussed.
Motion: move that the WPCC approve the Veolia invoices for re-imbursable expenses for February, March and April 2008 for $12,420.02, subject to completion of review by Mr. Regan. Pattee, Stroetzel. Approved. Unanimous.
Veolia construction oversight settlement: Mr. Shaban anticipates a report from the mediator within the next week. When the GLDC portion of the settlement is paid, that amount can be paid to Veolia.
Motion: move that the WPCC authorize Mr. Shaban, Acting Chair, to approve payment of the GLDC portion of the settlement agreement (per mediator recommendation) for Veolia project oversight when payment is received from GLDC. Moisio, Robinson.
DISCUSSION OF WPCC MEMBERSHIP
Commission members discussed the current membership. Mr. Shaban reported a resident is interested in participation and has appropriate background in the area. Mr. Pattee noted the composition of the WPCC was set by town ordinance and cannot be easily changed. The creastion of an alternate position was discussed. Mr. Shaban will pursue that avenue with First Selectman Ketcham
COMMISSION MEMBER REPORT
Mrs. Moisio reported that she and Mr. Stroetzel met to discuss changing the billing of users from meter readings to a flat fee. They reached a recommendation that the billing system not be changed, primarily due to water conservation issues. Changing to a flat fee may result in excessive usage of water, and the Commission wants to encourage conservation of water.
ADJOURNMENT
The Chair adjourned the meeting at 11:00 pm
Respectfully submitted,
Mary Maday, Recording Secretary
Mary
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