RECEIVED FEBRUARY 4, 2010 @ 5:21 P.M.
Michele R. Grande, Redding Town Clerk
REDDING ATHLETIC FIELDS COMMITTEE
February 2, 2010
MEETING
Present: Don Takacs, Paul Degener, Liz Pelzer, Chris Hocker, Paul Winstanley, Ted Auer
Also present: Rob Blick, Park and Recreation Director
Mr. Takacs called the February 2, 2010 meeting to order at 8:05 pm in the Redding Town Office Building.
APPROVAL OF MINUTES
Motion: move to approve the minutes of the January 5, 2010 meeting as amended. Degener, Winstanley. Approved. Unanimous.
Amendment: Mr. Degener reported that Blades and Goven would provide a timetable for the project.
UPDATE ON BLADES & GOVEN WORK
Mr. Takacs reported the project is moving forward. Phase A (design development) & B (construction documents) were approved by the Board of Selectmen and authorization has been given to Blades & Goven to proceed. The cost for Phase A is $13,000 and Phase B is $8,000. The result will be bid documents. The required survey, cost of $2,650, has also been authorized. The design development will incorporate the survey, including identification of wetlands, and field dimensions/topographical dimensions of the property. The timeline indicates the design development phase is to be completed by the end of March.
DISCUSSION OF FUNDING
Discussion of funding for the project followed. The original estimate for the work on Field 2 at the Redding Community Center was $700,000. A STEAP Grant of $400,000 has been received for the project. The Redding Soccer Club has made a commitment of $100,000 toward the field project. The group discussed the amount to be raised from private donations. Until a definite estimate for the work is received, the amount to be raised is unknown, but presumed to be about $200,000. Mr. Takacs stated that this number is just an estimate at this point and the Committee’s goal should be to raise sufficient funding that will allow for unknowns or unexpected events. There is a potential for the use of the Redding Highway Department for some of the work. Mr. Takacs indicated there is a need to quantify
the cost of that service. An additional unknown is the amount of rock/ledge below the surface. This work may be beyond the capability of the Highway Department. When the committee has a definite cost estimate for the project, the amount of money to be raised through private donations can be determined.
Mr. Hocker suggested the establishment of a non-profit 501C-3 organization as the main conduit for private donations for the Field 2 expansion. The Committee was in agreement to go forward with this action. Mr. Takacs will review this with town officials.
Mr. Degener asked members of the Committee to forward to him photos of soccer events/games for use in promotional materials. Mr. Degener has begun work on promotional materials. He suggested the Committee discuss communication strategies at the next meeting.
PUBLIC COMMENT
Rob Blick suggested that the promotion of fund raising go forward very soon. He also suggested that summer was the best time for the field construction.
Mr. Takacs indicated the RFP (Request for Proposals) would be issued following the required review approvals by boards/commissions,
ADJOURNMENT
The meeting was adjourned at 9:13 pm
Respectfully submitted,
Mary Maday, Recording Secretary
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