[Marker]
REDDING BOARD OF FINANCE
REGULAR MEETING
June 26, 2006
Filed subject to approval
Present: Alvarez, Cotton, DeSalvo, Dolan, Guitar, Viscio
Also present: Hutvagner, O’Donnell, Ketcham, Takacs, Sullivan and Barickman of the Redding Board of Education, Tax Collector Moisio
Media: Redding Pilot
Mr. Cotton called the June 26, 2006 meeting to order at 7:30 in the Hearing Room of the Redding Town Office Building.
APPROVAL OF MINUTES
Motion: move to approve the minutes of May 22, 2006 as submitted. DeSalvo, Guitar. Approved. 4-0-2. Alvarez & Viscio abstained.
DISCUSSION AND POSSIBLE ACTION ON REQUEST FROM REDDING BOARD OF EDUCATION FOR CAPITAL PURCHASE & REPORT FROM LONG-RANGE FINANCIAL PLANNING COMMITTEE
Schools Director of Finance and Operations, Peggy Sullivan, presented a list of capital requests for consideration for the upcoming fiscal year. The list included:
Roof repairs & ventilation, RES, $33,165
Phone system, RES, $30,000
Window replacement, Phase 1, 1948 section, RES, $140,000
Ventilation, JRMS, $46,306
Roof over kitchen, cafeteria, office, $150,000
Discussion of each of these items followed. Mrs. Sullivan explained that the roof repairs were needed to prevent further leaks and the ventilation units on the roof are not functioning properly to provide proper ventilation of the areas they serve. The windows at RES need replacement as the mechanism to raise and lower the windows has failed and two custodians must raise and lower the windows as needed, and they are not properly held in the open position. The phone system is maxed out, no further extensions can be added and parts for the system are no longer available. The phone system at JRMS will be scheduled for replacement next year.
In addition, Mrs. Sullivan’s list of capital expenses included projects & estimates for fiscal 2007-08, 2008-09 and 2009-10. Many of these are estimates, some may be moved up or back, and others may be added. The Board of Education will continue to review these on a regular basis.
Mr. Viscio expressed a concern that these capital items were not brought forward during the regular budget process. He also requested that the capital expenses attributable to the school buildings be designated separately from the Town’s capital expenses.
Mrs. O’Donnell presented an overview of the capital items listed on the Town side, through 2010. The major project for 2006-07 relates to the proposed athletic field improvements and the project is still in the planning stage.
Following further discussion of capital expenses and the process for bringing projects forward, the following motion was made.
Motion: move that the Redding Board of Finance approve $399,586 for capital items as discussed, Roof repairs & ventilation, RES, $33,165
Phone system, RES, $30,000
Window replacement, Phase 1, 1948 section, RES, $140,000
Ventilation, JRMS, $46,306
Roof over kitchen, cafeteria, office, $150,000
for submission to a Town Meeting, to be set by the Board of Selectmen, for approval, to be financed through short-term borrowing pending long-term financing, and that the Town’s accounting reflect that these capital expenses are attributable to the schools. DeSalvo, Dolan. Approved. Unanimous.
Mr. Viscio recommended that the capital expense/planning come forward during the annual budget season.
REVIEW AND ACTION ON TAX COLLECTOR ANNUAL REPORT AND SUSPENSE LIST
Tax Collector, Pat Moisio, presented her annual report on tax collection. The collection rate for the past year is at 101%. She continues to use an outside agency for delinquent tax collection. That agency passes their fee to the delinquent taxpayer.
Mrs. Moisio provided the Suspense List. These are motor vehicle, supplemental motor vehicle and personal property delinquents that will be removed from the books for accounting purposes. The collection of these taxes will continue to be pursued by the collection agency.
The Chairman signed off on the Suspense list as required.
YEAR TO DATE FINANCIALS
The financial reports for May were available for review. Mr. Hutvagner noted that the snow removal expense will definitely be over the budgeted amount for the year. FEMA is providing approximately $50,000 for the winter storm of Feb 11-13, 2006. Special litigation may also be over the budgeted amount.
EXECUTIVE SESSION
Motion: move to executive session for a discussion of increases for non-union and elected personnel for July 1, 2006. DeSalvo, Guitar. Approved. Unanimous. Mrs. Ketcham, Mr. Takacs, and Mr. Hutvagner were invited to be present.
The meeting recessed at 9:10 pm.
RECONVENE
The Chair reconvened the meeting at 9:40 pm.
Motion: move to approve transfer of $104,601 to the salary account for salary increases as discussed for non-union and elected personnel for July 20065. DeSalvo, Dolan. Approved. Unanimous.
ADJOURNMENT
The Chair adjourned the meeting at 9:45 pm.
Respectfully submitted,
Mary Maday, Recording Secretary
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